Top Questions to Ask Before Booking a Venue

The Importance of Asking the Right Questions

Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.

Key Questions to Ask

Here are the essential questions you should ask before committing to a venue:

• What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
• What are the payment terms? Are deposits required, and when are final payments due?
• What’s the cancellation or refund policy? Understand the financial implications of any unexpected changes.
• Are there vendor restrictions? Does the venue limit your choice of vendors, such as catering or decor?
• What’s the maximum capacity? How many people can the venue host, and does it meet all safety regulations?
• Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?

Customizing Your Event at the Venue

Go beyond the basics and explore how the venue can enhance your event with these custom features:

• Is the layout flexible for your desired setup?
• Can the space accommodate entertainment, like live bands or DJs?
• Does the venue offer onsite support, such as coordinators or tech teams?

Visit the Venue Before Booking: Pro Tip

Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.

The Claridge Advantage: Simplifying Venue Selection

Choosing Claridge means easy venue selection with clear communication and expert assistance throughout the process.